Forms/Expense Policy

Expense Policy

Foundation Expense Policy

Cooperative Organizations Check Request Forms

Please use the following forms to request payment using Foundation funds. Forms are in fillable PDF format and are designed to be completed in Adobe Acrobat.

Check Request

Cooperative Org Check Request Form

Cooperative Org Check Request Instructions

IRS Form W-9

Reimbursement for Meals/Entertainment

The appropriate form below must be attached to the Check Request Form when payment is for meals/entertainment.

Cooperative Org Faculty Staff Meals Reimbursement Form

Cooperative Org Business or Entertainment Reimbursement Form

Cooperative Org Search Committee Meals Reimbursement Form

Certification for Business Use of Event Tickets

To document and certify the University business purpose for the purchase and use of event tickets.

Cooperative Org Certification for Business Use of Event Tickets

Cooperative Org Certification for Business Use of Event Tickets Instructions

---

Cooperative Organizations Account Forms

Please use the following forms to establish or change information about Foundation accounts (projects), or make deposits to an account.

Project Description Form

(Used to for new Foundation accounts (projects) to record information about a Foundation account’s establishment, purpose, and activities to be funded:)

Project Description Form

Deposit Transmittal

(Form to accompany deposits made into a Foundation account)

Deposit Transmittal-Foundation Accounting

Reporting Access

To add or remove Foundation accounts for report viewing on Financial Edge NXT (on-demand reporting platform), please contact Matthew Maylath at mmaylath@georgiasouthern.edu

Frequently Asked Questions

To view Frequently Asked Questions regarding Accounts Payable, please view the Accounts Payable FAQs document.

Last updated: 1/17/2023